Privacy Policy

 We acknowledge the need of confidentiality of your personal data

The Slovenian Dutch Business Platform (‘SDBP’) intends to process your personal data in a lawful, fair and transparent manner. In this privacy statement, we explain what data of personal nature concerning you as a natural person are processed by SDBP and the purposes for which the data are processed.  At the same time, this statement gives details of the rights you have to guarantee and possibly improve the protection of your privacy.

  1. ABOUT THE SDBP

Your data is processed by the Slovenian Dutch Business Platform, an association organized under Dutch laws (in Dutch: vereniging) with its statutory seat in Zwijndrecht business address at Jacob Marisstraat 7, (3331 VE) Zwijndrecht, the Netherlands and registered with the Chamber of Commerce under number: 53017412.

If you would like to receive additional information, please feel free to contact us at the email address: info@sdbp.eu

  1. WHAT PERSONAL DATA DOES SDBP COlLECT AND WHAT DOES IT DO WITH YOUR DATA?

Generally, we only collect your business contact data, in this case the specific information you give us (as requested).

2.1. The data we collect directly from:

  • Members of SDBP:
    – Your contact details:  last name, first name, job title, gender, e-mail address, telephone number, membership and company details.
    – SDBP collects these contacts details in order to contact you as part of the services offered by SDBP which are currently in in the area of advocacy, knowledge-sharing and networking.  This data may also appear in the members’ online directory which is a section of our website. This will include among others:  policy updates, business and economic information, committee-related information, member information, publications, event invitations.  We process your data in order to allow us to provide the services theSDBP engages to provide you with.  This allows us to fulfil our legal obligation to you.
  • SDBP board members:

– Your contact details:  last name, first name, job title, gender, e-mail address, telephone number, function and company details.
– Your identification details:  national number, copy of identity card, private address.
– SDBP collects this data in order to register you with the Dutch Chamber of Commerce as is prescribed by Dutch law.  Your contact details are also used in order to contact you as part of the services offered by SDBP which are currently in in the area of advocacy, knowledge-sharing and networking. This will include among others:  policy updates, business and economic information, committee-related information, member information, publications, event invitations.  We process your data in order to allow us to provide the services we engage to provide you with.  This allows us to fulfil our legal obligation to you.

  • Individuals with whom SDBP makes contact in the context of its mission and its activities (including but not limited to: ministers, ambassadors, university professors, other academic staff, unions, public bodies, peripheral organizations, press contacts, etc.):
    – Your contact details:  last name, first name, job title, gender, e-mail address, telephone number, function.
    – SDBP collects this data in the framework of its mission and activities, in particular its advocacy and knowledge-sharing activities aimed at representing/defending/promoting as effectively as possible the interests of its members in certain legal, technical and economic matters. SDBP’s use of the data is on the basis that it has legitimate grounds for so doing.
  • People who sign up for an e-publication, or for events organized by SDBP or for events co-organized by SDBP.
    – Your contact details:  last name, first name, job title, gender, e-mail address, telephone number, function.
    – If you are not a member of the SDBP, the SDBP will save your data with your explicit consent.
  • When you visit our website:
    – Some data based on cookies that are placed on the site. For more information, please read SDBP’s cookie policy.
  • Contact persons of companies with which SDBP has concluded a contract for the provision of certain goods and services (suppliers: IT, social secretariat, insurance, printer, etc.):
    – Your contact details:  last name, first name, job title, gender, e-mail address, telephone number, function.
    – SDBP collects this data which is necessary for the execution of the contractual relationship.
  • Individuals who contact SDBP directly for membership, event registration and information purposes or prospective members:
    – Your contact details:  last name, first name, job title, gender, e-mail address, telephone number, function.
    – When you send an e-mail to SDBP yourself in order to join or when you complete the information form via the website and submit that form, we save your data in our database pending the conclusion of the membership process.  SDBP has a legitimate basis for so doing on the grounds that it is necessary for the execution of pre-contractual procedures necessary for the completion of the membership process and the conclusion of the contract.
    – If you hand us a business card, you are also registered in our database. The basis for storing this data is that of legitimate interest.
    – Prospects and potential members that SDBP contacts itself are registered in the database to send them information on possible membership of the association.  The basis for storing this data is that of legitimate interest.

2.2. Public data and data that we indirectly collect

SDBP sometimes processes public data. This may be, for example, data that is subject to a publication requirement, such as the publication of your appointment as a company director, or data that you have made public, such as the information posted on your website.

We also collect data that is public, because it is well known in your area or because it appeared in the press. We may also collect the information published by the Carrefour Bank for Enterprises, by Dunn & Bradstreet, Graydon or by Trends.  SDBP also receives information about you from third parties and may use this information to contact you for marketing purposes

2.3 The data that you spontaneously transmit to us can also be processed

When you contact us by phone or on-line, the team member taking your call or reading your message, can note your name, first name, eamil or on-line address and telephone number to inform your SDBP contact person of your calls and to optimize the service we give and our internal functioning.

  1. Who receives your personal data?

SDBP processes your personal data in accordance with the purposes mentioned in point 2. SDBP team members who need your personal data in the exercise of their function, may consult them.
In specific cases, your personal data may also be transmitted to some third parties:

  • When organizing events, SDBP can transmit personal data information (such as your first and last name or the title of your position) to other member companies co-organizing an event or to external service providers such as event organizers, but purely for organizational reasons and security.
  • ICT providers.
  • Within the framework of the legal obligations that the association is obliged to respect.
  1. For how long do we store your personal data?

SDBP retains your personal data as long as necessary for the of the purposes described in point 2.  These data are deleted as soon as the relationship with SDBP ends (you no longer work with any member company so are no longer party to the membership contract).

For administrative reasons, SDBP will archive your first and last name, given that these data cannot be deleted from the minutes of the Board, committees, subcommittees, task forces, working groups, etc.  Your contact data are no longer actively kept.
Members should, however, report when an employee leaves their company, so that SDBP is informed that the data of the person can no longer be used for the provision of our services. Of course, SDBP retains your personal data in accordance with any legal time limits and limitation periods in force.

  1. What rights can you exercise to ensure the protection of your personal data?

5.1. You can consult your data
If you wish to consult the personal data concerning you which are processed by SDBP you can do so by exercising your right of inspection.
SDBP will provide you with as complete a record as possible of personal data that we keep about you.  SDBP can already confirm that it does not keep particular categories of personal data (e.g. data relating to race, ethnicity, health, sexual orientation).

5.2. You can request to have your data corrected
You are invited to let us know of if there are changes in your personal data (last name, first name, job title, gender, e-mail address, telephone number, function, address).), so that we can make the necessary corrections or additions to this data.

5.3. You can request the deletion of your data
If you believe that SDBP is processing certain personal data on an illegal or prohibited basis, without legitimate grounds or purpose to do this, you can ask that your personal data be erased.

Please note that SDBP is entitled to keep your personal data when a legal limitation period requires it to do so.

Beware: As a member of SDBP,  if you request the deletion of your personal data, this will mean that you will no longer be able to benefit from SDBP’s services.

5.4. You may request a limitation on the processing of your personal data
If your personal data are inaccurate and you have requested the data be modified or if you believe that SDBP is processing your data with no legitimate basis, you may request a limitation on the processing of your data.

Beware:  If you request a limitation of the processing of your personal data, this will mean that you will no longer be able to benefit from SDBP’s services.

5.5. You may request that your personal data be directly transferred to a third party
If you wish to do so, you can ask SDBP to transfer the data that you have personally provided us with either to yourself or directly to a third party. The GDPR provides certain limits to this right, so that it does not apply in all cases. Each request will be examined on a case by case basis.

5.6. You may sometimes refuse to have your data processed in a completely automated way
Some data processing and some processes are entirely automated, without human intervention.
SDBP does not make use of such automated processing of personal data -for profiling for instance- which may have legal consequences.

5.7. You can withdraw your consent
As your personal data are processed on the basis of your consent, you may withdraw this consent at any time. SDBP will then delete your data.

If you wish to exercise one or more of the rights outlined above, please contact SDBP at @@@@@ and specify which right you want to exercise.

For the substantive issues relating to this privacy statement, please email the same address i@@@@@.

  1. We protect your personal data

SDBP makes every effort to secure your personal data to the extent possible and to protect your privacy in an optimal way. SDBP takes all the technical and organizational measures necessary for this purpose, because we attach great importance to the confidentiality of your personal data.

  1. Changes to this privacy statement

This privacy statement is not a static document and it is likely to be modified over the course of time.  You will be informed about these changes.

Updated: May 24, 2018.